Mount Holly

Reach Us (704) 827-3931

The City of Mount Holly
400 E. Central Ave.
Mount Holly, NC 28120

Purchasing, Accounts Payable and Payroll

Accounts Payable/New Vendor info

The IRS requires that we obtain and maintain Form W-9 for all vendors of The City of Mount Holly. This is a request for Taxpayer Identification Number and ensures accuracy when The City issues 1099 forms at the beginning of each calendar year. The form must be completed, signed, and dated.

Payroll

Employees who would like to change their Income Tax Withholding status or number of exemptions must complete Allowance Certificates. Form W-4 should be filled out for Federal changes and NC-4 should be filled out for State changes. These forms should be turned in to Payroll.
The City of Mount Holly requires Direct Deposit of payroll checks. Upon employment, employees are required to fill out a Direct Deposit Authorization Form. If you would like to make changes, such as new account number, change of bank, or the amount of deposit to each account, please fill out a new form and turn it in to Payroll.


Fiscal Analyst

Debt Setoff

We as a municipality participate in the North Carolina Local Government Debt Setoff Clearinghouse. This is the recovery of any delinquent debts by offsetting debtors' North Carolina state tax refunds and Education lottery winnings. As long as the debt is $50 or more and has been delinquent 60 days the process can begin. There is NO COST to participate with the N.C. Debt Setoff Clearinghouse. Since the debtor pays all fees, there is only the effort and cost of mailing the required notification letters.

Purchase Orders

The City of Mt. Holly requires a Purchase Order for any purchase over five hundred dollars. These purchases must also be approved by the Finance Officer. The purchase order serves as authorization to a vendor to provide a service or product to the City at the quoted price.

Fixed Assets

All assets of the City over five thousand dollars must be recorded. This is to insure the classification, tracking and disposal of the asset.

Accounts Receivable

The accounts receivable aspect for the Fiscal Analyst position is to track citations, violations and other invoices to insure timely payment.

Note: North Carolina municipalities are not exempt from sales and use tax. Municipalities are exempt from federal excise tax.