Mount Holly

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The City of Mount Holly
400 E. Central Ave.
Mount Holly, NC 28120

City Council Work Session Meeting Minutes

Monday, January 23, 2017 
Council Chambers 
6:30 pm 

Call to Order 
Mayor Hough called the meeting to order at 6:30 pm. The following were present: 

Mayor Bryan Hough 
Danny Jackson, City Manager 
Mayor Pro Tem David Moore 
Miles Braswell, Assistant City Manager 
Councilman Jerry Bishop 
David Johnson, City Engineer/ Director of Utilities 
Councilman Jim Hope 
Ryan Baker, Fire Chief 
Councilman Perry Toomey 
Mark Jusko, Recreation Supervisor 
Councilman Jeff Meadows 
Councilwoman Carolyn Breyare 
Don Roper, Police Chief 
Attorney Kemp Michael Greg Beal, Planning Director 
Africa Otis, Finance 

Invocation
Councilman Perry Toomey led the Council, staff and attendees in prayer.

SET THE AGENDA
With no changes to the agenda, Mayor Pro Tem Moore made a motion to approve the agenda as presented. Councilman Meadows seconded the motion. All Council Members voted in favor. (Motion carried)

CONSENT AGENDA
Consideration and Approval of a Resolution to Declare Surplus Property (Resolution# 12317A)
Councilman Toomey made a motion to approve the consent agenda. Councilwoman Breyare seconded the motion. All Council Members present voted in favor. (Motion carried)

AGENDA

  1. Update on Cost Estimates for the Completion of the Linear Park
    Mr. Wilson presented the plans and cost estimates for the completion of the Linear Park. There was some discussion regarding the crosswalks and the lighting. However it was the consensus of the City Council to move forward with the project and keep everything uniform with the original leg of the Linear Park Project. Council also agreed to move forward with cost estimates for surveying the Dutchman's creek portion of the project.

  2. Ms. Otis advised that the following resolutions need approval to move forward with the refunding process of the existing general obligation bonds.
    (a) Resolution making certain statements of facts – Mount Holly 2017 Refunding GO Bonds for savings. Councilman Meadows made a motion to approve. Mayor Pro Tem Moore seconded the motion (Resolution #12317B) Motion carried.
    (b) Introduction of Bond Order – Mount Holly – 2017 Refunding GO Bonds. Councilman Bishop made a motion to approve. Councilman Meadows seconded the motion (Resolution #12317C) Motion carried
    (c) Notice of Adoption – Mount Holly – 2017 Refunding GO Bonds. Councilman Bishop made a motion to approve. Mayor Pro Tem Moore seconded the motion (Resolution #12317D) Motion carried

  3. Discussion of Short-term Rental Uses
    Mr. DuPont advised that staff is seeking Council direction on regulating short-term rental uses in residential areas. This came to staff's attention once the city started receiving occupancy tax from these short-term rentals. He further advised that regulating this type use could be done through zoning. Council directed staff to pursue this issue further and bring back for discussion at a future meeting.

  4. Consideration and Approval of Bids for Phase 1 of the Mount Holly River Front Greenway Project
    Mr. Beal brought forward the bids for Phase I of the River Front Greenway Project. He advised that the low bid came in at $340,000 over the cost estimate that was presented to Council a few years ago. The justification for the overage was due to inflation and the boost in the economy since 2014. Mr. Beal gave the Council 2 options, one was to wipe out the bids and start over and the other was to approve the low bid and negotiate some cost and try to find the funds to cover the overage. Councilwoman Breyare voiced her concern that Council has been told several times the City would not have to provide any funding toward the greenway project. Mayor Hough responded that the greenway project started back in 2001 and since that time costs have increased. Mayor Pro Tem Moore made a motion to approve the lowest bid for the greenway project. Councilman Meadows seconded the motion. (Resolution #12317E) All Council Members voted in favor. (Motion carried)

  5. Discussion of Chapter 17, Subdivision Ordinance of the City Code of Laws in regard to regulating private trails in developments
    Chief Roper advised that this item was brought before Council a few months ago regarding private trail systems within subdivisions. At that time there was some concern regarding the maintenance of these trail systems. Since then staff has determined that the HOA can be made responsible for the up keep on the trail systems. Councilman Meadows made a motion to approve Chapter 17, Subdivision Ordinance of the City Code of Laws in regard to regulating private trails in developments. Councilman Hope seconded the motion. (Resolution #12317F). Motion carried.

  6. Discussion of Proposed Options for a Golf Cart Ordinance
    Chief Roper advised that staff was directed at the November Meeting to bring back two (2) options regarding the regulation of golf carts on city streets. The first option would allow golf carts on City streets that has a posted speed limit of 35mph and the second is a speed limit posted 25mph. Councilman Bishop made a motion to allow golf carts on city streets with a posted speed limit of 25mph or lower effective February 1st. Councilman Meadows seconded the motion. (Resolution #12317F). The motion carried with Councilwoman Breyare voting against the motion.

  7. Consideration and Approval of the SAFER Grant Application
    Chief Baker came before the Coucnil to seek approval for the SAFER Grant Appllication. Councilman Bishop made a motion to approve. Councilwoman Breyare seconded the motion. (Motion carried)

  8. Consideration and Approval of the Minority Outreach Plan and Participation Goal
    Councilman Toomey made a motion to approve the Minority Outreach Plan and Participation Goal. Mayor Pro Tem Moore seconded the motion. (Resolution #12317G) Motion carried.

  9. Update on the South Gateway Monument Signage
    Mr. Braswell advised that the footings are scheduled to begin the week of February 6th on the south gateway monument signage. There has been some misinformation regarding the right of way up fit that has caused some delays with the project.

  10. Consideration and Approval of Prequalification Scoring for the Construction Manager at Risk Subcontractors
    Councilman Hope made a motion to approve the amendment to the Policy for Prequalification of Bidders for Construction Projects. Councilman Toomey seconded the motion. (Resolution #12317H) (Motion carried)

    Councilman Toomey made a motion to accept the minimum score of twenty six (26) to prequalify subcontractors on the North Fire Station and Public Works Facility projects. (Motion carried)

  11. Discussion of Funding for the Gaston County CLT Airport Economic Positioning Strategy
    Mr. Jackson advised that as a follow up from last meeting, the TDA has agreed to cost share the $17,500 requested to support the Gaston County CLT Airport Economic Positioning Strategy. The TDA will be responsible for $8750 and the city will be responsible for the same amount. Mayor Pro Tem Moore made a motion to support the Gaston County CLT Airport Economic Positioning Strategy with a 50/50 cost share with the TDA. Councilman Bishop seconded the motion. Motion carried with Councilwoman Breyare voting against the motion.

  12. Closed Session - pursuant to N.C.G.S 143-318.11 (a)(3 and 6)
    At this time Councilman Bishop made a motion to enter into closed session pursuant to NCGS 143-318.11 (a) (3and 6). Councilman Meadows seconded the motion. All Council members present voted in favor. (Motion carried)
    Councilman Bishop made a motion to return to open session. Mayor Pro Tem Moore seconded the motion. All Council members voted in favor. (Motion carried)

  13. Adjourn
    With no additional items for discussion, Mayor Hough entertained a motion to adjourn. Councilman Bishop made the motion to adjourn the January 23, 2017 Council Work Session Meeting. Councilman Meadows seconded the motion. All Council members present voted in favor. (Motion carried)
    The meeting adjourned at 8:51 p.m.

Tags: Minutes City Council Meetings




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