Jan 11, 2016
City Council Meeting Minutes
January 11, 2016
Call to Order
Mayor Bryan Hough called the meeting to order at 7:00 pm. The following were present:
Mayor Bryan Hough
Danny Jackson, City Manager
Mayor Pro Tem David Moore
Councilman Jerry Bishop
Greg Beal, Planning Director
Councilwoman Carolyn Breyare
Ray Clemmer, Assistant Director of Utilities
Councilman Jeff Meadows
Ryan Baker, Fire Chief
Councilman Jim Hope
Don Roper, Chief of Police
Councilman Perry Toomey
Dave Johnson, Utilities Director/City Engineer
Kemp Michael, City Attorney
Miles Braswell, Director of Streets and Solid Waste
Reverend Charles McCorkle, Pastor of Wesley Chapel Holiness Church gave the invocation.
Pledge of Allegiance
Boy Scout Troop 59 of the First United Methodist Church in Mount Holly led attendees in the Pledge of Allegiance.
Set the Agenda
Mayor Hough advised that there are a few items to add to the agenda. He stated as follows: Old Business #4, Discussion of Architectural Services for the North Fire Station and Public Works Facility, New Business #2 Discussion of a Pre-Construction Design Contract for the North Fire Station and Public Works Facility and New Business #3 Call for a Public Hearing on Establishing a Goal for HUB Participation. With no other changes to the agenda, Councilman Bishop made a motion to approve the agenda as amended. Councilwoman Breyare seconded the motion. All Council Members present voted in favor. (Motion carried)
- Call for a public hearing for a Conditional District Rezoning of Phase 4 in Dutchman's Ridge
Approval of the minutes of the December 14, 2015 Council Meeting
- Mayor Pro Tem Moore made a motion to approve the consent agenda. Councilman Bishop seconded the motion. All Council Members present voted in favor. (Motion carried)
- Presentation of Public Works Facility – Schematic Drawing
Scott Wilson with CoxSchepp Construction came before the Council to present the schematic drawings for the Public Works Facility. He identified uses for the existing structures and presented a drawing for a new building to house the Streets and Solid Waste Department and Utilities Department as well as various other Departments throughout the City.
PUBLIC COMMENT – Three (3) Minute Limit
Leon McClain came before the City Council to announce his candidacy for the 2016 County Commissioners Race. He advised he has lived in North Carolina since 1954 and a Gaston County resident since 2004. He advised that he was a soldier for 21 years and believes that the county would benefit from his community commitment and his desire to make Gaston County a better place to live.
- Consideration and Approval of the Amendments to Section 21-14 (Firearms) and Section 21-20 (Intoxicating Liquors and Beverages) of the City Code
Ms. Anders advised the Council directed her to provide options for their review in regard to firearms and alcohol ordinance as it relates to the City's recreation facilities. She brought four (4) options regarding firearms. Option A being the most restrictive allowed by current NC law banning the carry of firearms, concealed or non-concealed weapons with or without the appropriate permits. Option B is the least restrictive and allows open carry and concealed carry with a permit. Options C and D were middle ground but does not allow firearms to be carried inside of municipal buildings. There was discussion among the Council regarding the options. Options B and D were favored with the Council. However it was the consensus of Council to discuss this matter further at the upcoming retreat. The Mayor asked Ms. Anders to compile some information from other cities regarding firearm ordinances.
In regard to the alcohol ordinance, Ms. Anders provided following three (3) options: stay with the current ordinance and do not allow alcohol in the parks, allow alcohol in certain locations with a special permit or only allow alcohol inside the Tuckaseege Community Center with a special permit. Council discussed the options of allowing alcohol in certain areas with a special permit and require an off duty police officer be present similar to the requirements of the Grand Hall. Councilman Toomey advised that he would not be in favor of allowing alcohol in the parks at all. He feels the parks are for our children and alcohol should not be allowed. It was the consensus of Council to discuss this matter further at the upcoming Retreat as well.
- Gateway Monument Signs – Design, Fabrication and Installation Services
Mr. Braswell advised that Image 360 was the low bid for the Gateway Monument Sign Project. He advised that the bid came in at $81,650. A 15% contingency was added to the base bid to cover any unforeseen conditions during construction which would make the total of the bid $82,650. There was discussion regarding the disposal of the old signs and Council agreed to discuss the matter further at the January work session meeting. Councilman Bishop made a motion to approve the Gateway Monument Sign Project to Image 360 in the amount of $82,650. Councilman Hope seconded the motion. All Council Member voted in favor. (Motion carried)
- Discussion of Prioritization of Township Grant
Mr. Jackson advised that the Gaston County Commissioner have asked the City to prioritize the Township Grants that were discussed at the last meeting. The City applied for four (4) grants in the Riverbend Township and one (1) in the South Point Township. Staff's recommendation is the gravity sewer line extension, the North Fire Station, downtown parking and then the Catawba River Greenway. Councilman Hope made a motion to support Staffs recommendation. Councilwoman Breyare seconded the motion. All Council Members voted in favor. (Motion carried)
- Discussion of Architectural Services for the North Fire Station and the Public Works Facility
Councilman Hope advised that the Construction Committee met with Boomerang last Friday regarding the architectural services for the North Fire Station and the Public Works Facility. He advised that the Committee and Boomerang could not come to an agreement regarding the cost associated with the project. Therefore, Councilman Hope made a motion as per the Construction Committee to end negotiations with Boomerang Designs and rebid the project to include architectural services for both the North Fire Station and the Public Works Facility Design. (Resolution #1112016A) Councilman Bishop seconded the motion. All Council Members voted in favor. (Motion carried)
- Construction Manager at Risk – New Fire Station and Public Works Facility
Mr. Braswell advised that the city received three (3) Statement of Qualifications (SOQ) from interested firms regarding the RFQ for the Construction Manager at Risk delivery method for the North Fire Station and the Public Works Facility. He further advised that all three (3) firms were highly qualified to perform as Construction Manager at Risk but the recommendation is being made on behalf of the Construction Committee to move forward with CoxSchepp Construction LLC based on the working relationship that the City has had with the company in the past. Councilman Bishop made a motion to approve CoxSchepp Construction, Inc. as Construction Manager at Risk for the North Fire Station and the Public Works Facility subject to negotiation of an acceptable guaranteed maximum price. (Resolution #1112016B) Mayor Pro Tem Moore seconded the motion. (Motion carried)
- Discussion of Pre Construction Design Management of the North Fire Station and the Public Works Facility
Councilman Hope made a motion to approve the proposal of CoxScheep Construction Inc., dated January 11, 2016 for phase I "Pre Construction Design Management" of the North Fire Station and Public Works Facility in the amount of $15,000 and amend the budget to reflect the amount. (Resolution #1112016C) Councilman Toomey seconded the motion. All Council Members voted in favor. (Motion carried)
- Call for a Public Hearing on Establishing a Goal for HUB Participation
Ms. Anders advised that Council will be required to hold a Public Hearing at the February 8th meeting regarding Establishing a Goal for HUB Participation as per NCGS 143-128.2. Councilman Hope made a motion to hold a public hearing at the February 8th meeting to discuss appropriate, verifiable, goals for the participation of historically underutilized businesses in the construction and repair of buildings in accordance with NCGS 143-128.2 and staff advertise the notice of public hearing accordingly. (Resolution #1112016D) Councilman Bishop seconded the motion. Al Council Members voted in favor. (Motion carried)
With no additional items for discussion, Mayor Hough entertained a motion to adjourn. Councilman Hope made the motion to adjourn the January 11, 2016 Council Meeting. Councilman Meadows seconded the motion. All Council members present voted in favor. (Motion carried)
The meeting adjourned at 8:40 p.m.