Aug 29, 2011
City Council Work Session Meeting Minutes
Monday, August 29, 2011
Call to Order
Mayor Bryan Hough called the meeting to order at 7:00 pm. The following were present:
Mayor Bryan Hough
Danny Jackson, City Manager
Mayor Pro-Tem Carolyn Breyare
Jamie Guffey, Assistant City Manager
Councilman Jerry Bishop
David Belk, Police Chief
Councilman Jim Hope
Dale Oplinger, Fire Chief
Councilman Perry Toomey
James Friday, Director of Utilities
Councilman Bennie Brookshire
Mike Santmire, Director of Streets and Solid Waste
Councilman David Moore
Ed Smith, Director of Parks & Recreation
Attorney Kemp Michael
Greg Beal, Director of Planning and Development
Councilman Hope led the Council, staff and attendees in prayer.
Set the Agenda?
Mayor Hough advised that Harvest Time Church was not available to attend tonight therefore Item #1 needs to be taken off of the agenda. With no additional changes Councilman Hope made a motion to approve the agenda as amended. Councilman Moore seconded the motion. All Council Members present, voted in favor. The motion passed.
Presentation on Ferstl Avenue Project
Robert Tripp and Bryan Metzler were present from Merrick and Company to review three options for the intersection at Beatty Road and Ferstl Avenue. After discussion of all three options, it was consensus of the Council that options 1 and 3 need a left turning lane. All 3 options will be revised as directed and brought back at the September meeting for approval.
Discussion of Tree Located in Front of Charlie's Drug
Mayor Hough advised that Council received a request from Charlie's Drug to remove the tree located in front of their business as it impedes the sight of their sign. Council discussed the proper process of trimming and shaping the tree but in the end Councilman Bishop made a motion to remove the tree from in front of Charlie's Drug. Councilman Moore seconded the motion. All Council Members voted in favor. (Motion carried)
Staff was directed to look into replacement options for the tree.
Consideration and Approval of Surplus Property
Mr. Guffey presented the list of surplus items from each Department. He advised that due to time limitations on a track hoe that the Utilities Department is going to trade, Staff would like Council to move forward with the approval of this resolution tonight. Councilman Toomey made a motion to approve the resolution declaring surplus property. (Resolution # 08292011A) Mayor Pro Tem Breyare seconded the motion. All Council Members present voted in favor. (Motion carried)
Consideration and Approval of Budget Amendment for Sponsorship Funds in the Recreation Department
Mr. Smith advised that the Parks and Recreation Department has received funds for cooperate sponsorship. In anticipation of additional sponsorships, the amount of the budget amendment is for more then has already been received. Mr. Smith emphasized that the amount of the funds would not be spent until actually received by the City. It was the Consensus to add this item to the consent agenda at the September meeting.
Update on the Public Works Facility Site
Councilman Hope explained the 3 bids received for the site preparation for the future public works facility site. He advised that his recommendation would be to go back to Lanier and ask for some clarification on their bid and then approach the 2 lowest bids, Lanier and Geymont and negotiate the price. Council agreed with the recommendation and also directed Staff to begin looking into payment options for this project.
Consideration and Approval of Property Acquisition
With no questions regarding the purchase of the property from the Eden Group, it was the consensus of Council to add the approval of the contract for property acquisition to the consent agenda at the September meeting.
At this time Mayor Hough called to go around the table.
Councilman Toomey commented that the trees have over grown at the area around Hawthorne and Rankin. He also asked if the roof at the Municipal Complex held up during the past storm event. Mr. Jackson replied that there were no problems with the roof.
Councilman Bishop asked when the dog park would be back in operation. Mr. Smith replied that he gave the go ahead to the low bidder and repairs should start by the end of the week.
Mayor Hough asked if the delay in the project on Catawba Avenue is costing the City any addition funding. Mr. Friday commented that it is not costing the City anything additional and hopes for completion in the next few weeks.
Mayor Hough added the Mr. Jackson has asked for ideas regarding the Council Retreat. Please get suggestions to the Mr. Jackson as soon as possible.
Mr. Jackson reported that he put information in the weekly update regarding closed session. He advised that he is not trying to discourage going into closed session just trying to expedite the time in closed session.
With no additional items for discussion, Mayor Hough entertained a motion to adjourn. Councilman Bishop made the motion to adjourn the August 29, 2011 Council work session meeting. Councilman Moore seconded the motion. All members present voted in favor. (Motion carried)
The meeting adjourned at 9:23 p.m.